| Vice-President The Vice-President shall assist the President in all committee activities and shall preside at meetings in the President's absence. The Vice-President will coordinate, research, and submit all grant applications and pursue corporate matching programs. The Vice President shall cultivate relationships with vendors, rescue groups, humane societies, and pet supply stores, among other dog-friendly organizations. The Vice-President shall ensure that ODPA goals are articulated to donors and members in a clear, approachable fashion. The Vice-President shall serve a two (2) year term. Secretary The Secretary shall organize and collect all meeting information, organization information, files and important records. The Secretary is responsible for meeting minutes for both the General Public and Executive Committee meetings. In the event that the Secretary cannot attend an Executive Committee or General Public meeting, he/she is required to notify the Vice-President so that the Vice-President can handle the Secretarial duties for that meeting. The Secretary shall preside at meetings in the President and Vice President's absence. The Secretary shall send meeting minutes to the Executive Committee via email for approval within forty-eight (48) hours of the meeting date, the Executive Committee shall have forty-eight (48) hours to approve/dispute the minutes. The Secretary shall then ensure the approved minutes are posted to the ODPA website. The Secretary shall maintain the membership directory and know which members are in good standing. In addition he/she shall maintain a list of media contacts, and pursue announcements and press releases in all media types. The Secretary shall keep ODPA files, including any charter or Bylaws and shall see that each member of the Executive Committee receives a copy of the Bylaws. The Secretary shall serve a two (2) year term. Public Relations/Communications The Committee Chairperson is responsible for ensuring that the public is made aware of ODPA activities, maintaining the web-site, updating the message board(s) at the park, issuing ODPA news letters and ensure that ODPA’s message is clearly and effective communicated to all of Omaha and its surrounding areas. As committee chairperson it is his/her responsibility to delegate responsibilities to committee members, seek advice, guidance and help from ODPA officers and ensure the committee’s obligations are met. Committee Chairpersons shall serve 1 year terms. Volunteer Coordinator The Committee Chairperson is responsible for soliciting and retaining motivated and effective volunteers. The committee chairperson shall ensure ODPA events have enough volunteers to effectively manage each event and will be responsible for ensuring all required materials (e.g., tables, tent, fliers, or handouts) are at any and all ODPA events. As committee chairperson it is his/her responsibility to delegate responsibilities to committee members, seek advice, guidance and help from ODPA officers and ensure the committee’s obligations are met. Committee Chairpersons shall serve 1 year terms. Special Events The Committee Chairperson is responsible for planning fundraising and community service activities on behalf of ODPA. Two annual fundraisers that fall under the responsibility of this committee are Spring Bark in the Park and Wage-N-Wine. Additional fundraisers are at the discretion of the committee with the approval of the Executive Committee. In addition to ODPA fundraisers this committee is also responsible for ensure ODPA has a presence at other public events in and around Omaha. Some events are (but not limited to) Nebraska Humane Society’s Walk-for-the-Animals, Caws for Paws, Nebraska Kennel Club. As committee chairperson it is his/her responsibility to delegate responsibilities to committee members, seek advice, guidance and help from ODPA officers and ensure the committee’s obligations are met. Committee Chairpersons shall serve 1 year terms. Anyone can be a member at large as long as they sign up for a committee in November or anytime there after. Members-at-large Members-at-large are defined as any individual supporting the purpose and mission of the ODPA who is part of one of the committees. Membership requires individuals to sign up for at least one committee and regularly attend General Public meetings (which are held the 2nd Wednesday of every month). Members-at-large considered in good standing (having attended at least two (2) general public meetings per year) will be eligible to vote during the election of Officers. To remain in good standing Members-at-large cannot miss more than three (3) consecutive meetings during a calendar year and must be on one of the three ODPA committees. |
